AI email built for staffing & recruiting agencies
Turn candidate replies, interview scheduling, and client updates into ready-to-send drafts, grounded in your roles and process, right inside Gmail and Outlook.
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Grounded in your docs · written for staffing and recruiting agencies
Repetitive email, handled for staffing & recruiting agencies
Recruiters live in the inbox: candidates replying about a role, interviews to schedule across two calendars, clients asking where a search stands, new reqs coming in. Speed decides placements, the candidate who hears back first stays engaged, and the client who gets a fast update stays confident. The context already lives in your role descriptions, screening questions, and process. InboxPilot reads each email, pulls what it needs, and drafts an accurate reply in your voice, so candidates and clients get a same-hour answer and your recruiters spend their time on the conversations that place people.
The inbox pressure staffing and recruiting agencies feel
Your team handles the same high-volume questions every day. InboxPilot takes that layer off their plate so they focus on the work that needs a person.
Candidate response time decides placements
The best candidates are talking to several recruiters, and the one who replies fast keeps them engaged through the process.
Interview scheduling eats the day
Coordinating times across candidate and client calendars is a constant back-and-forth that pulls recruiters off sourcing.
Clients ask 'where are we?' on repeat
Status updates and next-step questions from clients repeat across every open search, all day long.
How InboxPilot helps staffing and recruiting agencies
Fast candidate replies
Answers role, logistics, and next-step questions from your job details, so candidates stay warm and engaged.
Interview scheduling handled
Offers and confirms interview times across candidate and client calendars without the manual back-and-forth.
Client updates drafted for you
Turns 'where are we?' into a clear status update from your pipeline, so clients stay confident in the search.
Grounded in your roles
Draws on your role descriptions, screening questions, and process, so every reply is accurate and consistent.
Follow-ups that keep momentum
Chases candidates and clients who went quiet so searches keep moving and no one goes cold.
You approve before it sends
Drafts wait for review, and anything sensitive, like an offer or a rejection, is flagged for a recruiter to handle.
What staffing and recruiting agencies automate with InboxPilot
Candidate replies & screening
Answer role and logistics questions and ask your screening questions to move candidates forward.
Interview scheduling & confirmations
Offer times, confirm interviews, and send reminders across candidate and client calendars.
Client updates & status
Draft clear status updates and next-step replies for clients from your pipeline.
New-role intake from clients
Capture the details of a new req and confirm scope so the search starts on the right foot.
Turn a sentence into automated actions
Describe what should happen in plain English and InboxPilot builds the workflow: a trigger, an AI decision, and the actions that run on their own. No flowcharts, no rules engine.
- Answer from the job description
- Ask the screening questions
- Offer interview times
“In recruiting, slow email loses candidates and clients. Now candidates get answers in the same hour, interviews schedule themselves, and my recruiters spend their day sourcing and closing instead of typing status updates.”
Hannah Price
Managing Director, staffing agency
Staffing & recruiting: frequently asked questions
The routine layer: candidate replies and screening questions, interview scheduling and confirmations, client status updates, and new-role intake. It drafts each reply from your role descriptions, screening questions, and process, so candidates and clients get a fast, consistent answer.
Start with the emails you're tired of.
Connect Gmail or Outlook, point InboxPilot at a few documents, and see your first drafts today.
No credit card. Nothing sends without your approval.
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