Deliver white-glove client communication at scale
InboxPilot manages every client inbox from one place, drafts replies in each client's brand voice, and keeps response times fast, so your agency scales service without scaling headcount.
Connect Gmail
Connect OutlookFree 7-day trial · Works inside Gmail & Outlook
Hi, I had a quick question and was hoping you could help me out…
Grounded in your docs · written for agencies
Email built around how agencies work
Agencies win and keep clients on responsiveness, but every new client adds another inbox, another brand voice, and more email for the same team to cover. InboxPilot unifies your client inboxes into one AI-powered workspace, drafts replies tuned to each client's voice and guidelines, and triages what needs an account lead. Your team delivers white-glove communication across every account, without hiring a person per inbox.
The inbox reality for agencies
The same threads pile up every day. InboxPilot takes that layer off your plate so agencies focus on the work that needs a person.
An inbox per client
Every account adds another mailbox and login, and threads get lost between them.
Many brand voices
Each client expects replies in their tone and rules, which is hard to keep consistent at scale.
Response time = retention
Slow replies put accounts at risk, but staffing a person per inbox doesn't scale margins.
How InboxPilot works for agencies
All client inboxes unified
Manage every client mailbox from one prioritized workspace, with no tab switching.
Per-client brand voice
Drafts match each client's tone and guidelines, grounded in their docs.
Fast, consistent replies
Triage and drafting keep response times low across every account at once.
Clear ownership
Collision detection and assignment make sure each client thread has one owner.
Email workflows
Standardize how each account type is handled with workflows you describe once.
Scales with accounts
Add clients without adding an inbox manager for each one.
What agencies automate with InboxPilot
Multi-client inbox management
Run support@, hello@, and client-specific inboxes from a single view.
On-brand client replies
Respond in each client's voice without your team memorizing every guideline.
SLA-grade response times
Keep every account's email answered fast enough to protect the relationship.
Onboarding & handoffs
Bring new clients and team members up to speed with shared context and drafts.
Turn a sentence into automated actions
Describe what should happen in plain English and InboxPilot builds the workflow: a trigger, an AI decision, and the actions that run on their own. No flowcharts, no rules engine.
- Draft a reply in the client's brand voice
- Assign it to that client's account lead
- Flag anything outside the client's playbook for review
“We took on three new accounts without adding headcount. InboxPilot keeps every client's inbox fast and on-brand from one place.”
Sofia Alvarez
Agency Operations Director
InboxPilot for agencies: frequently asked questions
It unifies your client inboxes into one workspace, drafts replies in each client's brand voice, and triages what needs an account lead, so you deliver fast, on-brand service across every account without a person per inbox.
Don't dread tomorrow's inbox. Put it on autopilot with InboxPilot.
Connect Gmail or Outlook and InboxPilot starts triaging and drafting in minutes.
No credit card required
© 2026 InboxPilot. All rights reserved.