The AI real estate assistant that answers while you show homes

For agents, brokerages and property managers. InboxPilot drafts replies to buyers, tenants and lenders in Gmail or Outlook from your listings, and tracks what every deal still needs.

GmailOutlook
Daniel ReyesBuyer, from your listing page

“Is the 3-bed on Maple Street still available? We'd love to see it this weekend. Also, are dogs allowed?”

Drafted by InboxPilot

Hi Daniel, yes, 14 Maple Street is still available, and dogs are welcome with a $300 pet deposit. Pick a Saturday or Sunday showing time with the link below and I'll meet you there.

  • Listings: 14 Maple St, active, dogs OK
  • Pet policy: $300 deposit

A buyer writes at ten at night from the listing page. A tenant writes when the sink starts leaking. The lender, the title company and the other agent each need something before closing. InboxPilot drafts every answer from your own listings and documents, and keeps a list of what each deal is still waiting on.

Buyers, sellers and tenants, answered from your own files

  1. Price, status, HOA fees and pet rules come from your listing sheet. The buyer gets the real answer and a way to book a showing.

    Priya Shah

    What's the HOA fee on the Oak Ridge condo, and is parking included?

    • Oak Ridge #4B: HOA $310/mo, 1 parking space

    Hi Priya, the HOA is $310 a month and includes one deeded parking space, water and trash. Would you like to see it this week? You can pick a time with my booking link.

    Drafted by InboxPilotSend

  2. With Google or Outlook Calendar connected, the draft offers the times you're free. Without it, the reply shares your booking link.

    Marcus Bell

    Could we see 14 Maple Street on Saturday? Any time after 10 works for us.

    • Listings: 14 Maple St, active, lockbox on the side door

    Hi Marcus, Saturday works. I'm free at 11:00 or 2:30, so pick whichever suits you and I'll meet you at the front door.

    Drafted by InboxPilotSend

  3. For property managers: rent, lease and repair emails answered from the lease terms, with repair requests forwarded to your maintenance address as they arrive.

    Luis Moreno

    The kitchen sink in unit 12 is leaking under the cabinet. Can someone come look?

    • Maintenance policy: leaks are same-day
    • Forwarded to maintenance@

    Hi Luis, thanks for telling us. Leaks are same-day for us, so maintenance will call you this afternoon to arrange a visit. Until then, the shut-off valve is under the sink.

    Drafted by InboxPilotSend
Priya Shah

What's the HOA fee on the Oak Ridge condo, and is parking included?

  • Oak Ridge #4B: HOA $310/mo, 1 parking space

Hi Priya, the HOA is $310 a month and includes one deeded parking space, water and trash. Would you like to see it this week? You can pick a time with my booking link.

Drafted by InboxPilotSend

An AI transaction coordinator for every deal in your inbox

  1. Each open request gets a line: what you owe, and what you're waiting on from the lender, title, escrow or the other agent. It works from the email, not the contract, so deadlines and e-signatures stay in your transaction software.

    You owe3Waiting on4Done6

    • Bayline LendingNudge ready

      Appraisal for 14 Maple St

    • Northgate Title3 days

      Title commitment for 14 Maple St

    • Emma Clarke1 day

      Proof of funds for the deposit

    • Jordan HaleToday

      Signed repair addendum

  2. InboxPilot learns what a buyer has to send from your own mail: the pre-approval, the signed disclosure, proof of funds. Each item ticks off when its attachment comes in.

    Offer on 14 Maple StAsked 2 days ago

    Checklist

    2 of 3 received.

    • Pre-approval letter(received)
    • Signed seller disclosure(received)
    • Proof of funds(missing)

    Next steps

    Emma to send proof of funds for the earnest money deposit.

  3. When the escrow officer or the lender asks about a deal, the draft answers from your listing sheet and the thread, so you don't dig for the closing date.

    Alicia Grant

    Can you confirm the closing date for 14 Maple St and who the buyer's lender is?

    • Listings: 14 Maple St, under contract, closing Nov 21, lender Bayline

    Hi Alicia, closing for 14 Maple St is November 21, and the buyer's lender is Bayline Lending. I'll send the signed repair addendum as soon as it's back.

    Drafted by InboxPilotSend

  4. After two working days without an answer, a short nudge waits in your drafts. Nothing sends unless you send it, and the line closes when they reply.

    Appraisal for 14 Maple StWaiting 2 days

    Nudge

    Nudge to Bayline Lending, ready to send.

    Open in Gmail

    Hi Chris,

    Checking in on the appraisal for 14 Maple St. Closing is November 21, so could you share the report by Friday?

    Rosa

    Conversation

    You, Tue. Asked for the appraisal report.

You owe3Waiting on4Done6

  • Bayline LendingNudge ready

    Appraisal for 14 Maple St

  • Northgate Title3 days

    Title commitment for 14 Maple St

  • Emma Clarke1 day

    Proof of funds for the deposit

  • Jordan HaleToday

    Signed repair addendum

Your inbox, your listings, your sign-off

  1. Sign in with Google or Microsoft. Drafts appear in the Gmail or Outlook threads your clients already write to.

    GmailOutlookGoogle SheetsPipedriveSlack

  2. A Google Sheet of listings that stays current as you edit it, plus disclosures, pet and HOA rules, and your website.

    Answers from

    • ListingsGoogle Sheet, read when an email arrives
    • Pet policy.pdfDeposits and breed rules
    • Offer checklist.pdfWhat a complete offer needs
    • harborlinehomes.comListing and about pages

  3. Every draft waits for you. On Growth, a workflow can send showing links on its own while offers and negotiations stay in review.

    Re: Showing for 14 Maple St

    Hi Daniel, Saturday works. Here's the booking link to pick a time, and street parking is free on weekends.

    Waiting for youEditSend
    • Showing requestsAuto-send
    • Offers and negotiationReview
    • Tenant repairsReview
GmailOutlookGoogle SheetsPipedriveSlack

More on answering property email

Use caseCustomer service email automation
FeatureFollow-up reminders for every request
GuideUpdate Google Sheets when an email arrives

Every reply, drafted from your data.

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