The AI email assistant for construction companies
Turn RFQs, subcontractor questions, vendor quotes, and scheduling emails into ready-to-send replies, grounded in your services, rates, and past jobs, right inside Gmail and Outlook.
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Connect OutlookFree 7-day trial · Works inside Gmail & Outlook
Email built for how construction companies actually run
Construction companies are surprisingly email-heavy. A single small office fields RFQs and bid requests, subcontractor inquiries, vendor quotes, permit questions, invoice requests, and scheduling changes, and most of them follow the same handful of patterns. InboxPilot reads each email, pulls the right context from your services, rate sheets, and past jobs, and drafts an accurate reply in your voice, so your office answers every builder, sub, and vendor fast without hiring an admin.
The email that piles up in a construction office
RFQs, subs, vendors, permits, and scheduling all hit the same inbox. InboxPilot drafts the repetitive layer from your own services and rates, so your office answers fast without hiring an admin.
RFQs and bids can't wait
A late reply to a bid request means the GC already moved to the next contractor on the list, and you're out of the running before you quoted.
One small office, endless email
Subs, vendors, permits, invoices, and scheduling changes all land in the same inbox, and there's rarely a dedicated admin to triage them.
The same questions, every job
Lead times, insurance and licensing, service areas, day rates, and 'are you available?' repeat on every project and every crew.
What changes when InboxPilot drafts for your office
Instant RFQ responses
Draft a reply the moment a bid request lands, confirm the scope, and ask for the plans, specs, and due date so estimating can start.
Sub & vendor answers
Handle subcontractor availability, insurance, and scope questions and vendor quote requests from your own rate sheets and past jobs.
Grounded in your services
Pulls from your capabilities, service areas, and past bids so every answer is accurate, not generic boilerplate.
Routes to the right person
Sends estimating, accounting, and scheduling emails to the right person with the context already attached.
Written in your voice
Learns how your office writes to clients, subs, and vendors, so every message sounds like your company.
You approve before it sends
Drafts wait in the inbox, and unusual project questions are flagged for a person instead of answered automatically.
Built for the emails a construction office gets most
RFQs & bid requests
Acknowledge the request, confirm scope and service area, and collect the plans, specs, and timeline estimating needs.
Subcontractor inquiries
Answer availability, insurance, and scope questions and route qualified subs to the project manager.
Vendor & material quotes
Reply to quote requests and supplier questions from your rate sheets and purchase history.
Scheduling & permits
Handle schedule changes, site access, and permit-status questions and keep the client, sub, and crew updated.
The email a construction office gets, all day
RFQs, subs, vendors, permits, invoices, and schedule changes hit the same inbox. InboxPilot drafts the repetitive layer so nothing sits.
Set up once, live the same afternoon
No new software for the crew to learn and no change for your clients, subs, or vendors. InboxPilot works inside the inbox your office already uses.
Connect your inbox
Link Gmail or Outlook in one click. Nothing changes for the clients, subs, and vendors emailing you.
Add your services & rates
Upload your capabilities, service areas, rate sheets, insurance and licensing, and past bids.
Review the drafts
Every RFQ, subcontractor, and vendor email gets a reply grounded in your materials. Approve, edit, or send.
Drafts your clients, subs, and vendors actually receive
Answers pulled from your services, rate sheets, and past jobs. Not generic email off the web.
Incoming email
Dan Rivera
RFQ - Oakdale site excavation & grading
We're bidding the Oakdale project and need an excavation and grading number. Are you available to start in September, and what do you need from us to put a quote together?
Hi Dan,
Thanks for the invite to bid Oakdale. We're open in September and this is squarely in our wheelhouse.
To get you an accurate number, can you send the site plans, the grading and drainage spec, and the bid due date? A quick note on haul-off and any dewatering would help too.
I'll get this to our estimator today and we'll have a proposal back to you well before the deadline.
Ray
- Services & Capabilities
- Service Area Map
Your office inbox before and after InboxPilot
Builders, contractors, and excavation crews use the hours they save to bid more work and stay on top of jobs, not to catch up on email after the crew goes home.
| Task | Before InboxPilot | After InboxPilot |
|---|---|---|
| RFQs and bid requests | Sit until someone in the office has a free minute | Acknowledged in seconds, scope confirmed, routed to estimating |
| Subcontractor questions | Answered late, if at all | Drafted from your rate sheet and insurance requirements |
| Vendor and material quotes | Buried under project email | Replied from your purchase history and rate sheets |
| Scheduling changes | Phone tag and missed updates | Draft update ready for the client, sub, and PM |
| After-hours and weekend email | Backlog before the crew starts Monday | Drafts ready by morning |
| Weekly office email time | Hours retyping the same answers | Minutes reviewing ready-to-send drafts |
Answer every RFQ and sub without hiring office staff
A part-time office admin runs $3,000 and up a month. InboxPilot handles the repetitive RFQ, subcontractor, and vendor email layer for a fraction of that.
Part-time office admin
$3,000+/mo
Hiring, training, inconsistent replies
InboxPilot Standard
From $149/mo
1,200 AI drafts · knowledge base · unlimited team
InboxPilot Hobby
From $29/mo
200 AI drafts · ideal for small crews
Turn a sentence into automated actions
Describe what should happen in plain English and InboxPilot builds the workflow: a trigger, an AI decision, and the actions that run on their own. No flowcharts, no rules engine.
- Draft an RFQ acknowledgement
- Request plans & due date
- Route to estimating
“RFQs and subcontractor emails used to sit until someone in the office had a minute. Now a solid draft is waiting the moment they land, and we haven't missed a bid deadline since.”
Ray Coleman
Owner, civil & excavation contractor
Construction email automation: frequently asked questions
Yes. It detects RFQs, drafts an acknowledgement that confirms scope and service area, asks for the plans, specs, and bid due date, and routes the thread to estimating so nothing sits in the inbox.
Don't dread tomorrow's inbox. Put it on autopilot with InboxPilot.
Connect Gmail or Outlook and InboxPilot starts triaging and drafting in minutes.
No credit card required
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