Will the drafts sound like me?

Yes. It learns your tone from past replies, so messages stay warm, professional, and consistent with how you write to families.

Do I stay in control of what's sent?

Always. Every draft waits for your review, and sensitive or complex emails are flagged for you to handle yourself.

What happens when my timeline or packages change?

Update the document and the answers follow. There are no canned macros to rewrite by hand.

Can it keep up during application season?

Yes. It drafts around the clock and absorbs the September-to-January rush, so response times stay fast without temporary staff.

Does it work with Gmail and Outlook?

Both, in one click. Parents and students keep emailing you exactly as they do today.

For college admissions consultants

Stop answering the same admissions questions every day

InboxPilot drafts replies to parents and students from your own timelines, school lists, and packages. Every family gets a fast, accurate answer, even when you're in back-to-back sessions.

Connect Gmail Outlook

Connect Outlook

Free 7-day trial · Works inside Gmail & Outlook

Counseling inboxDrafted

Jennifer WalshNorthwestern ED deadline

Hi Sarah, Maya wants to apply ED to Northwestern. Can you confirm the deadline…

InboxPilot draftReady to send

Hi Jennifer,

Northwestern ED is November 1. Maya needs the Common App in, the supplement done, transcripts sent, and two teacher recs on file.

Yes, the ED strategy session is included in your package.

Grounded in your timelines and packages

Overview

Email support built only for college admissions consulting

Every application season brings the same inbox: Early Decision deadlines, essay questions, package pricing, and school-list advice. InboxPilot reads your own guides and writes the reply for you, so families hear back in minutes and your hours go to the counseling only you can do.

60-80%of routine parent and student emails drafted for you

Under 2 minfrom a question to a ready-to-send reply

$119/movs. $2,500 and up for part-time admin help

Challenges

The questions that fill your inbox

You answer the same questions every application season. InboxPilot drafts them from your own guides and packages, so your hours go to the counseling families need from you.

The same questions, all season

Deadlines, document lists, essay topics, pricing. You answer them again and again, retyping from PDFs you wrote months ago.

Email eats your counseling hours

Every hour in the inbox is an hour away from school lists, essays, and the strategy work families actually pay for.

Families expect a fast reply

Evening and weekend questions pile up while you're in sessions, and a slow response is the first thing that makes a parent second-guess the fee.

How it helps

What changes when InboxPilot drafts for you

Answers from your own guides

Every draft is built from your timelines, school lists, and package sheets, not generic advice off the web.

Written in your voice

It learns how you write to families from past replies, so each message stays warm and unmistakably yours.

You approve before it sends

Drafts wait in your inbox. Read, adjust a line, send. Nothing goes out without you.

Hard emails come to you

Sensitive or complex questions are flagged for your judgment instead of answered automatically.

Ready through peak season

It keeps drafting from September through January, so reply times hold without seasonal admin hires.

Less repeat typing

Clear the routine layer and put your time back into counseling, not copy-paste.

Use cases

Built for the emails you get most

Deadlines and documents

ED, EA, and RD dates plus exactly what each school needs, pulled from your timeline.

Pricing and packages

Reply to package and hourly questions from your own service sheet, personalized to the family.

Essay guidance

Topic and revision questions answered from your coaching playbook, in your tone.

School-list questions

Answer 'what schools should we target?' using your tiers and the student's profile.

How it works

Set up once, live the same afternoon

No new tool to learn and no change for your families. InboxPilot works inside the inbox you already use.

Connect your inbox

Link Gmail or Outlook in one click. Nothing changes for the families emailing you.

Add your guides

Upload your timelines, school lists, package sheets, essay playbooks, and FAQs.

Review the drafts

Every parent and student email gets a reply grounded in your materials. Approve, edit, or send.

Example replies

Drafts parents and students actually receive

Answers pulled from your timelines, package sheets, and essay guides. Not generic college advice from the web.

Incoming email

Jennifer Walsh

Northwestern ED deadline

Hi Sarah, Maya wants to apply ED to Northwestern. Can you confirm the deadline and what needs to be in by then? Also, is the ED strategy session part of our package?

✦InboxPilot draft

Hi Jennifer, Northwestern ED is November 1. By then Maya needs the Common App in, the Northwestern supplement done, official transcripts sent, and two teacher recs on file. Yes, the ED strategy session is included in your Comprehensive Package. Let's book it during our check-in the week of October 7. I'll email you a checklist today. Sarah

2025-26 Timeline.pdf
Package Overview

Before & after

Your inbox before and after InboxPilot

Independent counselors and boutique firms use the hours they save to take on more clients, not to catch up on email at night.

Task	Before InboxPilot	After InboxPilot
Deadline and requirement questions	15-20 min each, pulled from scattered PDFs	Draft ready in seconds, cited to your timeline
Pricing and package inquiries	Rewritten from scratch every time	Pulled from your packages doc, personalized
Essay revision questions	Delayed until you finish sessions	Thoughtful draft waiting when you're free
Status and next-step updates	Batch-written Sunday nights	Drafted from client notes and your process
After-hours parent emails	Backlog before 8am	Draft ready by morning
Weekly inbox time	8-12 hours on repetitive replies	2-4 hours reviewing drafts

Pricing

Scale your practice without hiring admin staff

A part-time admissions coordinator runs $2,500 to $4,000 a month. InboxPilot handles the repetitive parent and student email layer for a fraction of that.

Part-time admin coordinator

$2,500+/mo

Training, benefits, inconsistent tone

InboxPilot Standard

From $119/mo

1,500 AI drafts · knowledge base · 10 team members

InboxPilot Hobby

From $23/mo

200 AI drafts · ideal for solo consultants

Start free trial

25 free drafts · no credit card · set up in minutes

Compare all plans →

Email workflows

Turn a sentence into automated actions

Describe what should happen in plain English and InboxPilot builds the workflow: a trigger, an AI decision, and the actions that run on their own. No flowcharts, no rules engine.

Describe your workflowPlain English

“When a parent asks about Early Decision deadlines, draft an answer from our admissions timeline and flag essay strategy questions for my review.”

Build workflow

InboxPilot builds

TriggerNew email · admissions question

AI DecisionReads the admissions timeline

Actions

Draft a deadline answer
Cite the timeline source
Flag strategy for review

“Sunday nights used to be email catch-up. Now most routine parent questions already have a draft when I open Gmail Monday morning. I took on more families this cycle without hiring anyone.”

Rachel Whitfield

Founder, Whitfield College Advising

College admissions consulting: frequently asked questions

Your own materials. InboxPilot drafts from the timelines, school lists, packages, and FAQs you upload, so replies match how your practice actually works, not generic college advice.

Start with the emails you're tired of.

Connect Gmail or Outlook, point InboxPilot at a few documents, and see your first drafts today.

Start free

Book a 15-minute demo

No credit card. Nothing sends without your approval.

¡nboxpilot