Quote every promo inquiry before it goes cold
InboxPilot turns product and pricing inquiries, quote requests, artwork and proof questions, and order-status emails into ready-to-send replies, grounded in your catalog and pricing, right inside Gmail and Outlook.
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Hi, I had a quick question and was hoping you could help me out…
Grounded in your docs · written for promotional product suppliers and distributors
Repetitive email, handled for promotional product suppliers
Promotional product suppliers and distributors run on a high-volume inbox: product and availability questions, quote requests with quantities and decoration, artwork and proof approvals, rush and in-hands-date questions, and reorders. Buyers request quotes from several suppliers and go with whoever comes back first with the right price and turnaround. InboxPilot reads each email, pulls the product, pricing, and lead time from your own catalog, and drafts an accurate reply in your voice, so quotes go out in minutes and no inquiry cools off in the queue.
The inbox pressure promotional product suppliers and distributors feel
Your team handles the same high-volume questions every day. InboxPilot takes that layer off their plate so they focus on the work that needs a person.
Quotes decide the order
A buyer emails several suppliers for the same item, and the fast, accurate quote wins the job before the others reply.
The same product questions, all day
Pricing by quantity, decoration methods, imprint areas, stock, and in-hands dates repeat on nearly every inquiry.
Artwork and proofs slow everything
Proof requests, artwork specs, and approval chases stretch across email threads and hold up production.
How InboxPilot helps promotional product suppliers and distributors
Quotes drafted in minutes
Draft a quote reply the moment an inquiry lands, with pricing by quantity, decoration, and lead time from your catalog.
Answers from your catalog
Grounded in your product data, price grids, decoration options, and stock, so quotes and specs are accurate, not guessed.
Collects the order details first
Requests the missing quantity, decoration, and in-hands date so a person picks up a workable quote.
Handles artwork and proof questions
Answers imprint-area and artwork-spec questions and moves proof approvals along on schedule.
Keeps order-status off your team
Answers 'where is my order?' and 'will it arrive in time?' from your system of record.
You approve before it sends
Drafts wait for review, and custom or large orders are flagged for a person to price.
What promotional product suppliers and distributors automate with InboxPilot
Product & pricing inquiries
Answer availability, decoration, and price-by-quantity questions from your catalog and price grids.
Quote requests
Confirm the item, quantity, and decoration, pull pricing and lead time, and draft the quote for review.
Artwork & proof questions
Answer imprint-area and artwork-spec questions and keep proof approvals moving on schedule.
Order status & rush dates
Handle 'where is my order?' and in-hands-date questions from your system of record, and escalate exceptions.
Turn a sentence into automated actions
Describe what should happen in plain English and InboxPilot builds the workflow: a trigger, an AI decision, and the actions that run on their own. No flowcharts, no rules engine.
- Pull pricing & lead time
- Request decoration & in-hands date
- Draft the quote
“Speed to quote is the whole game for us. Inquiries now get a priced reply within minutes instead of end of day, and we're winning orders we used to lose to faster suppliers.”
Danielle Brooks
Owner, promotional products distributor
Promotional products: frequently asked questions
It drafts the quote: it confirms the item, quantity, and decoration, pulls pricing and lead time from your catalog, asks for anything missing, and puts a ready-to-send draft in front of your team. Custom or large orders are flagged for a person to price.
Start with the emails you're tired of.
Connect Gmail or Outlook, point InboxPilot at a few documents, and see your first drafts today.
No credit card. Nothing sends without your approval.
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