Stop retyping the same project emails between deadlines
InboxPilot turns RFPs, fee-proposal requests, drawing and spec questions, and status updates into ready-to-send replies, grounded in your capabilities and past projects, right inside Gmail and Outlook.
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Hi, I had a quick question and was hoping you could help me out…
Grounded in your docs · written for civil, structural, and MEP engineering firms
Repetitive email, handled for engineering firms
Engineering firms run on email between billable hours: RFPs and fee-proposal requests, drawing and specification questions, RFIs, subconsultant coordination, and a steady stream of 'where are we on this?' from clients and contractors. Most of it follows the same handful of shapes and the answer already lives in a proposal template, a capability statement, or a project you delivered last year. InboxPilot reads each email, pulls that context, and drafts an accurate reply in your voice, so your engineers stay on the work only they can do.
The inbox pressure civil, structural, and MEP engineering firms feel
Your team handles the same high-volume questions every day. InboxPilot takes that layer off their plate so they focus on the work that needs a person.
Proposals compete with billable work
Every RFP and fee request is an hour a principal spends in the inbox instead of on the projects that actually pay.
The same questions, every project
Scope, fees, schedule, insurance and licensure, and drawing requests repeat on every pursuit and every client.
Slow replies cost you the shortlist
When a client or GC is comparing firms, the one that answers first and completely is the one that stays in the running.
How InboxPilot helps civil, structural, and MEP engineering firms
Fast, complete proposal replies
Acknowledge an RFP the moment it lands, confirm scope, and collect the drawings, program, and due date your team needs to price it.
Answers from your own work
Drafts from your capability statements, fee schedules, and past projects, so replies are accurate rather than generic.
Handles drawing and spec requests
Responds to requests for drawings, specs, and reports and routes anything sensitive for a person to release.
Routes to the right discipline
Sends structural, civil, and MEP questions to the right lead with the project context already attached.
Written in your firm's voice
Learns how your principals write to clients, contractors, and subconsultants, so every message reads like your firm.
You approve before it sends
Drafts wait in the inbox, and anything involving liability or a commitment is flagged for review.
What civil, structural, and MEP engineering firms automate with InboxPilot
RFPs & fee proposals
Acknowledge the request, confirm scope and services, and gather the drawings, program, and deadline before pricing begins.
Drawing & spec requests
Answer requests for drawings, specifications, and reports from your project files, with sensitive releases flagged.
RFIs & submittals
Draft first-pass responses to routine RFIs and submittal questions and route the technical ones to the right engineer.
Project status updates
Answer 'where are we on this?' from clients and contractors with a grounded status, and escalate the exceptions.
Turn a sentence into automated actions
Describe what should happen in plain English and InboxPilot builds the workflow: a trigger, an AI decision, and the actions that run on their own. No flowcharts, no rules engine.
- Draft an RFP acknowledgement
- Request drawings & deadline
- Route to the principal
“Proposal requests used to wait until a principal had a free hour. Now a solid draft is ready the moment one lands, and we stopped losing pursuits to a slow first reply.”
Daniel Reyes
Principal, structural engineering firm
Engineering firms: frequently asked questions
Yes. It detects proposal requests, drafts an acknowledgement that confirms scope and services, asks for the drawings, program, and deadline, and routes the thread to the principal so nothing stalls in the inbox.
Start with the emails you're tired of.
Connect Gmail or Outlook, point InboxPilot at a few documents, and see your first drafts today.
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