What does InboxPilot do?

InboxPilot is an AI email agent that reads, labels, and drafts replies for Gmail and Outlook using your business data and tone.

Does InboxPilot send emails automatically?

Yes, InboxPilot can either draft emails for human review or automatically send responses based on your settings.

Can I train InboxPilot on my data?

Yes, you can train InboxPilot using documents, FAQs, past emails, and your website content.

Turn every email into an automated workflow

InboxPilot learns from your website, knowledge base, email templates, and past conversations to draft replies that sound like your team. Then it automates everything that happens next.

Start for Free

Book a demo

No credit card required. Setup in 2 minutes.

Microsoft Outlook icon with an envelope and a blue square containing a white letter O.

Knowledge-powered drafts in your voice

InboxPilot drafts responses in your tone using your company data. Review and send in one click, or switch to auto-reply and let it run 24/7.

Draft replies using your past emails

Have your email templates applied automatically

Search your knowledge base and website

Skip marketing emails and newsletters

Match your team's writing style

Improve over time as you send emails

Domain blacklist – block entire domains or specific senders from being processed

Turn emails into automated processes

Describe what should happen when an email arrives & InboxPilot will build the workflow for you.

Reply, forward, or route

Update CRM and other tools

Notify Slack, Teams, or Email

Create tasks and tickets

Wait, branch, and add conditions

Add human approvals

Your inbox organizes itself

Every email gets labeled and moved to the right folder the moment it arrives. No rules to write, no filters to maintain.

AI that knows your contacts

InboxPilot builds a contact record from every email automatically: who reached out, how often, what the last conversation was about. Every draft reflects that context.

Gets smarter with every edit

Every time you correct a draft, InboxPilot remembers. Wrong fact, different tone – it captures the correction and applies it going forward. Full transparency on what was learned.

How INBOXPILOT LEARNS

Learns your business before it writes

Past Emails

Learns your tone, greetings, sign-offs, and writing style.

Email Templates

Uses your approved templates and message frameworks.

Knowledge Base

Searches PDFs, docs, FAQs, and internal documentation.

Website & Help Center

Reads your website and help center for accurate information.

Integrations

Pulls context from your connected tools.

InboxPilot AI

Combines everything to draft accurate, personalized replies in your voice.

Integrations

Works with tools you already use

Explore intergrations

Pricing

One price. Unlimited team members.

Hobby

$24

Per month / billed annually

Best for personal email automation or solo projects.

Try 7 days free

No card required

Included:

Writes replies in your voice

200 drafts per month

2 inboxes

One team member

1,000 email actions per month

Basic attachment processing

Standard

$119

Per month / billed annually

Best for growing teams, production workloads.

Try 7 days free

No card required

Everything in hobby, plus:

1,200 drafts per month

Unlimited inboxes

Unlimited team members

10,000 email actions per month

Advanced attachment processing

Intensive inbox scanning

Remove InboxPilot branding

Pro

$399

Per month / billed annually

Best for large organizations and enterprises.

Try 7 days free

No card required

Everything in Standard, plus:

12,000 drafts per month

100,000 email actions per month

Priority support

Hobby

$29

Per month / billed monthly

Best for personal email automation or solo projects.

Try 7 days free

No card required

Included:

Writes replies in your voice

200 drafts per month

2 inboxes

1 team member

1,000 email actions per month

Basic attachment processing

Standard

$149

Per month / billed monthly

Best for growing teams, production workloads.

Try 7 days free

No card required

Everything in hobby, plus:

1,200 drafts per month

Unlimited inboxes

Unlimited team members

10,000 email actions per month

Advanced attachment processing

Intensive inbox scanning

Remove InboxPilot branding

Pro

$499

Per month / billed monthly

Best for large organizations and enterprises.

Try 7 days free

No card required

Everything in Standard, plus:

12,000 drafts per month

100,000 email actions per month

Priority support

Trusted by businesses worldwide

Testimonials

Loved by people who hate messy inboxes

"As a law firm, we receive hundreds of client inquiries daily. InboxPilot has automated the majority of our initial responses while maintaining our professional tone. Our clients genuinely can't tell the difference."

M. Chen

Managing Partner, Law Firm

"We've reduced response time from 4 hours to under 15 minutes. The team now focuses on complex issues instead of repetitive ones, and the AI nails our brand voice every time."

S. Patel

Customer Success Manager

"We're a small team with limited resources. InboxPilot lets us offer 24/7 support without extra hires. It's quietly become one of our most important tools."

L. Hoffman

Co-founder, SaaS Startup

"I was spending hours every week on student emails. InboxPilot handles routine course questions automatically now, giving me real time back for research and teaching."

Dr. M. Santos

University Professor

"We were losing leads just from slow response times. Every inquiry now gets an immediate, professional reply and our conversion rate has improved significantly."

R. Wallace

Real Estate Agency Owner

"Our customer satisfaction scores have improved noticeably since we started using InboxPilot. It handles complex technical questions better than we expected."

A. Rivera

Head of Support

"We were drowning in product questions. InboxPilot now handles most customer emails instantly, and our team finally has time to focus on growth instead of the inbox."

J. Martinez

E-commerce Founder

"The email labeling feature alone has saved me hours every day. Urgent requests get flagged immediately and I never miss an important client email anymore."

D. Thompson

Independent Consultant

SECURITY & PRIVACY

Enterprise-grade security

Questions? 
We’re glad you asked.

What exactly does InboxPilot do?

InboxPilot is an AI email agent that automates triage, labeling, and draft generation for Gmail and Outlook. It acts as an autonomous co-pilot to execute natural language workflows, draft brand-aligned replies, and filter out workspace noise.
‍‍

Draft Mode	Drops contextual, brand-aligned replies directly into your email thread for manual review.	Human Review Required
Auto-Send	Automates background replies instantly for low-stakes, routine message categories you define.	100% Autonomous AI
Workflows	Runs plain-English commands like "forward invoices to accounting" or "trash cold sales pitches."	Inbox Hygiene & Ops

Can I test my AI email workflows safely before activating them live?

Yes, InboxPilot includes an isolated Playground testing environment built into the platform dashboard. This sandbox lets you paste sample emails, mock scenarios, and preview exactly how the AI will tag, route, or reply to a thread without altering real messages or sending accidental live responses to customers.

How does InboxPilot use custom documentation and email templates to reply?

InboxPilot pulls directly from your uploaded FAQs, internal policy sheets, and historical threads stored inside your Knowledge Center. Additionally, it features snippet retention: you write an email template once for a repetitive question, and the AI accurately deploys that contextual framing whenever it detects matching user intent.

Does the email automation tool learn from manual edits and human feedback?

Yes, InboxPilot features a continuous machine learning feedback loop powered by direct human interactions. Every time a teammate gives a draft a thumbs up/down or writes a brief adjustment note, the system immediately tracks the variance to refine its underlying logic and improve future reply accuracy.

Can InboxPilot automate workflows across multiple shared team inboxes?

InboxPilot is built natively for multi-user collaboration and shared spaces including sales, operations, support, and recruiting teams. It unifies high-volume inboxes under centralized, plain-English business rules, ensuring that distinct departments remain entirely aligned with your corporate guidelines and brand guidelines.

Can I save and reuse traditional email templates for recurring questions?

Yes! InboxPilot memorizes your custom email templates and automatically deploys them when it detects matching user intent.
‍
- Dynamic Variables: Automatically inserts names, dates, or order numbers instead of raw copy-pasting.

- Hybrid AI Generation: Blends the reliability of standard email macros with conversational AI to fit the exact context.

Does InboxPilot get smarter over time?

Yes. When you edit an AI draft — correcting a fact or adjusting phrasing — InboxPilot automatically learns from the change and applies it to future replies. Every correction makes the AI more accurate for your specific business.

Turn every email into an automated workflow

Knowledge-powered drafts in your voice

Turn emails into automated processes

Your inbox organizes itself

AI that knows your contacts

Gets smarter with every edit

Learns your business before it writes

Past Emails

Email Templates

Knowledge Base

Website & Help Center

Integrations

InboxPilot AI

Works with tools you already use

One price. Unlimited team members.

$24

$119

$399

$29

$149

$499

Loved by people who hate messy inboxes

Enterprise-grade security

Questions? We’re glad you asked.

You have been doing it manually for too long

Questions? 
We’re glad you asked.